In modern teams, communication is no longer a separate task — it’s part of the workflow. At Artavolo, our goal is to eliminate the boundaries between collaboration and execution. With that in mind, we’re proud to introduce User Mentions — a new way to connect team members directly inside your documents, notes, tasks, and data.
This update brings a seamless, intuitive method for referencing teammates using @mentions across Artavolo’s interface. Whether you're adding a comment to a row, writing a project update, or entering a note inside a rich text cell, you can now easily notify the right people, in context, without switching apps or losing momentum.
What Are User Mentions?
User mentions allow you to tag any team member from your workspace by typing the @ symbol followed by their name. As you type, Artavolo offers real-time suggestions with user names and avatars, helping you quickly find and select the correct person. Once selected, their name is rendered as a styled, clickable element within the content.
But mentions aren’t just visual markers — they’re functional. Each mention is linked to the user’s workspace profile, allowing for quick navigation and, soon, smart notifications that help teams stay responsive.
Why Mentions Matter
Project management and documentation often happen in separate silos from team communication. That gap leads to friction, delays, and lost context.
Mentions solve this by:
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Making collaboration contextual – You reference a person within the work, not around it.
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Reducing handoff friction – No need to assign work through a different channel. The comment or text is the handoff.
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Creating shared accountability – Everyone sees who’s responsible or included in a conversation.
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Improving visibility – Especially useful in larger teams where work is distributed across views, documents, and data.
In short, mentions bring your conversations and your content together in one place — no more jumping between messaging tools, notes, and task lists.
Where Mentions Work in Artavolo
Mentions are supported across multiple rich text contexts, so no matter where you’re working in Artavolo, you can bring your teammates into the conversation effortlessly.
1. Rich Text Cells in Smart.Grid
Our grid is more than a spreadsheet — it’s a flexible data canvas with structured inputs and rich text capabilities. With mentions now available in Smart.Grid cells, you can:
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Tag someone for action or input directly in a cell
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Add dynamic comments or descriptions that include collaborators
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Build documentation that feels alive and responsive
Example:
“Pending review from @Carmen. See last week’s update for context.”
This turns your grids into collaborative tables, where ownership and dialogue are clearly visible.
2. Project Notes and Team Documents
Notes are where your thinking lives — planning, strategy, reflections, and meeting documentation all take shape here. Now, as you write, you can tag relevant people inline and bring them into the discussion without leaving your flow.
Use mentions to:
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Ask for feedback or review
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Highlight ownership of ideas or sections
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Loop in someone for follow-up
Example:
“Let’s align on the launch timeline with @Ibrahim and @Sara.”
This transforms passive notes into interactive collaboration spaces.
3. Inline Tasks
One of Artavolo’s most powerful features is the ability to create rich text tasks inside notes or cells. Mentions add even more clarity to these tasks. Now, as you write a task like “Schedule interview with @Jasmine,” Artavolo understands not just the description, but who’s involved.
The result is smarter delegation and reduced miscommunication — all without leaving the document.
4. Comments in Row Dialog
Every row in Artavolo represents something meaningful — a task, a project item, a customer request. When you open a row, the row dialog provides a full view of the item, including metadata, attached documents, and a comment thread.
Now, when you leave a comment on a row, you can mention others to:
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Share updates
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Request input
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Flag issues or blockers
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Continue a conversation about that item
This is particularly useful for complex projects with large datasets. Instead of managing a separate thread in chat, just mention someone in the item itself — they’ll have the full context at their fingertips.
How Mentions Work
The experience is consistent and intuitive across the platform:
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Type
@– In any rich text field, start typing with an@. -
Autocomplete appears – As you type a name, Artavolo shows you relevant matches, complete with profile pictures.
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Select and insert – Use the arrow keys or mouse to pick the user, and press Enter.
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Mention is styled and saved – The mention is inserted as a clickable, stylized element in your content.
Mentions are stored as structured objects in your content, meaning we’ll soon add automation and integrations that act on them.
Smart Features
Mentions come with a number of intelligent behaviors designed to make collaboration seamless:
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Real-Time Suggestions: The mention dropdown dynamically filters based on your workspace and permissions.
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Safe Access: You can only mention people with access to the current workspace or project. This keeps your content clean and secure.
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Keyboard Navigation: Power users can stay efficient — no mouse needed.
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User Profile Integration: Clicking on a mention takes you to the user’s workspace profile
What’s Coming Next
This first release of mentions lays the groundwork for even more powerful collaboration features coming soon:
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Mention Notifications – Get alerts when someone tags you in a note, comment, or task.
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Mention Activity Feed – View all your recent mentions in one dashboard panel.
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Role Mentions – Tag entire roles or groups (e.g.,
@Design,@Frontend Team) to notify multiple people. -
Mentions + AI – Artavolo’s Smart.Editor will soon suggest who to tag based on task content, recent collaboration, and document ownership.
Use Cases Across Teams
Here’s how different teams are already using mentions during early access:
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Project Managers tag stakeholders directly in status updates to loop them into decisions.
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Designers reference teammates in spec documents, ensuring input is visible to everyone involved.
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Sales teams tag product and engineering leads in client-related notes for quick turnaround on answers.
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Customer support mentions engineering or QA when logging feedback in a shared support tracker.
Whether your team is in product, marketing, ops, or support — mentions streamline the back-and-forth that slows work down.
User Mentions bring your work and your team together. By integrating people into the text itself, we reduce the need for status meetings, follow-up emails, and out-of-context chat threads. Instead, every document, grid, and comment becomes a living space where collaboration happens naturally.
This is just one step on our journey to make Artavolo the most powerful and human-friendly project management tool available.
We encourage you to try it out today. Mention a colleague in your next task, note, or comment — and see how it changes the way you work.
If you need help getting started or want to see a live walkthrough, we’re happy to assist. Just reach out to our support team anytime.