According to a study by LawPay, the average lawyer spends 6 hours daily on non-billable tasks, including administrative work, business development, responding to e-mails, and messages. Reducing this unpaid time is a key priority for enhancing the efficiency of every law firm or legal organisation (MyCase). Against this backdrop, 95% of legal professionals believe that integrating digital technologies into their daily work would significantly boost their efficiency and help them remain competitive (On The Map).
What if there truly existed a single digital, cloud-based platform that could greatly optimise a lawyer's work, bring order and clarity, simplify daily tasks, and facilitate collaboration between colleagues and specialists? And what if such a platform were entirely free? What if this platform already exists in Bulgaria?
Meet Artavolo, your reliable assistant for planning, executing, tracking, and managing legal projects. Here’s how Artavolo can support you at every stage of your daily workflow:
Improved Visualisation of Information
One of the key challenges faced by many law firms and legal workers is how to organise and optimise their daily workflows to avoid missed opportunities and serious errors. It is proven that the better a workflow is visualised, the easier it becomes for legal professionals to plan, work proactively, measure progress, and achieve desired results.
Technologies like Artavolo facilitate the successful definition of all workflow parameters from start to finish. Regardless of the size of the law firm or team, establishing effective workflows with the help of project management software ensures consistency in handling cases and tasks, budgeting, meeting administrative deadlines, and delivering client experiences.
With Artavolo, you can build work databases in various formats, the most popular for this type of activity being Grid and Kanban views. In table format or as cards, each case or task can be entered into the database with the ability to add multiple details such as descriptions, checklists, or supplementary document files.
One particularly useful feature is progress tracking for each task. For example, by creating a separate row or card for a specific case in a table or Kanban view, you can easily monitor its status (e.g., planned, submitted, in progress, or completed) by grouping information based on the Status criterion. This option provides a much clearer and more organized visualisation of all information and tasks, reducing the likelihood of errors and missed deadlines.
Task Management and Prioritization
One of the most important skills when managing multiple tasks and responsibilities is the ability to prioritise. With Artavolo, ranking tasks by importance and urgency has never been easier! When entering any task, project, or case - whether in Grid, Kanban, or Calendar view - you can create a dedicated column for the deadline that must be met. Additionally, the Filter and Grouping functionalities allow you to sort tasks by deadline, giving you a clear overview of all urgent matters at a glance. Furthermore, each task or case can be assigned to a specific team member or specialist with relevant expertise, making it simple to prioritise high-value work over administrative or repetitive tasks.
Deadline Tracking and Compliance
Legal work often involves meticulous tracking and adherence to deadlines and administrative timelines. Thanks to Artavolo, you and your colleagues can always access a centralised information system with precise details on all submission deadlines for institutions, court appearance dates, client meetings, and more.
Tracking deadlines with Artavolo can be monitored in several ways:
- Calendar View - Use a standard calendar layout to create, edit, and move tasks and cases into date-specific cells for better visualisation.
- Grid or Kanban Views - Track deadlines via the dedicated Deadline and Status columns in Grid view or directly on the cards in Kanban view.
- Automations - Automations allow for setting reminders, which can be sent to designated recipients via notifications or email. If you integrate Mailchimp with Artavolo, notifications can also be delivered via e-mail or SMS.To learn how to send records and notifications using SMS or e-mail through Artavolo, consult the comprehensive guide here.
Document Management
You can use Artavolo as a centralised database for storing essential documents, templates, blank forms, and any type of documentation you frequently or periodically use. Each document, form, or template can also be attached to a specific task or case for which the documentation is needed. This ensures you avoid omissions, errors, confusion, or duplication.
Another highly useful feature in this context is the ability to import document files, such as those submitted or filled out by clients and sent via e-mail, directly into Artavolo’s database. A step-by-step guide is available to help you learn how to do this.You can also import data, information, and documents into Artavolo from other software and databases, such as Google Drive, JSON, CSV files, Microsoft Excel, Google Sheets, and more. This flexibility allows you to seamlessly integrate external files and ensure all your important resources are centralised. For guidance on how to utilise this feature effectively, refer to the detailed instructions available in Artavolo's resource page.
Collaboration and Communication
A critical pillar of effective law firm operations is fostering efficient collaboration and communication among employees. This streamlines work for every team member while minimising the risk of errors and missed tasks. According to a study byMyCase, law firms that use platforms and software for efficient communication save an average of 5 hours weekly.
Artavolo offers a variety of features to optimise collaboration and communication among legal professionals. For example, the Automations feature sends notifications and reminders, ensuring that every team member, whether working remotely or in client meetings, has timely access to relevant updates and information. Additionally, you can sync Artavolo with e-mail platforms like Outlook or messaging systems such as Slack to reduce reliance on fragmented email or message threads. With Artavolo, all information is centralised and easily accessible, minimising delays, confusion, and oversights.
Furthermore, Artavolo includes an Discussions feature, allowing for chat windows that can be public or private. You can also add comments to specific cases or tasks for personal notes or to clarify details during team collaboration.
Case and Client Management
Legal professionals often juggle multiple tasks, deadlines, clients, and cases simultaneously. With Artavolo, you no longer need to manage these challenges manually. The platform helps bring order, convenience, and efficiency to your daily workflow. Use it to store, manage, and organise essential client data, case information, strategies, and planned procedures.Easily arrange this information in Grid views (tables) or Kanban views (cards), which can be edited, moved, sorted, filtered, grouped, hidden (restricted to authorised employees), or shared with collaborators.
Automation
Time is a precious, often non-renewable resource for legal professionals. Saving time spent on repetitive administrative tasks is a priority. Artavolo's automation features can save significant hours by automating routine tasks. This allows you to focus on strategic, high-priority work while significantly increasing productivity and efficiency.
Automations in Artavolo include:
- Sending reminders and documents to colleagues and other related to the case specialists.
- Importing information from other platforms (e.g., Google Drive, JSON, CSV files, or e-mail).
- Synchronising with your e-mail and work calendar.
A survey by On The Map found that 58% of lawyers using digital platforms like Artavolo to automate routine tasks reported significant time savings.
Resource Allocation
Legal work often requires teamwork, especially for large cases involving paralegals, notaries, court registrars, and other experts. Artavolo supports effective resource allocation by enabling you to assign tasks and cases based on capacity and expertise. This ensures efficient monitoring of all cases while avoiding employee burnout.
Interested in Artavolo?
Want to learn more about using Artavolo and how to integrate this project management platform into your legal practice? Don’t hesitate to contact us today!