A Smartsheet alternative, hosted in Europe
Smartsheet: Spreadsheet-style work and project management with Gantt, reports and dashboards, for project offices and operations teams. Artavolo is where your team and your AI agents work on the same tables, with no record limit, in our cloud in Germany or on your own server. Here is how they compare, with sources, and where Smartsheet is ahead.
| Artavolo | Smartsheet | |
|---|---|---|
| Price | $8 a person a month (Standard), VAT included, the same on your own server | $9: Pro, per member a month billed yearly, with no API; Business $19. |
| A team of 10, a year | $720 (Standard billed yearly, VAT included) | $2,280 a year (Business, 10 members), before tax |
| Records | No limit, on every plan, the free one included | 20,000 rows per sheet on Business; 100,000 on Enterprise |
| Free plan | No limit on people or records, 2GB of files | None, a 30-day trial |
| Where your data lives | OVHcloud in Germany, or your own server | US, EU (Frankfurt) or Australia, each a separate account |
| Run it yourself | Yes, with the same plans and prices; the Community edition is free | No |
| Getting your data out | Any table as Airtable-format CSV or JSON, the API, and full backups | Excel, PDF or Google Sheets per sheet, with formulas lost (values only); backups on Business |
| API | REST, plus Airtable’s API at the same paths, on every plan | Business and above only |
| AI agents | Each with its own access; their changes can wait for a person to accept them, and everything one did can be undone | See Smartsheet’s own AI features |
| Where Smartsheet is ahead | Mature Gantt with critical path, and reports across thousands of sheets. | |
| Free contributors who view and comment. |
Smartsheet’s figures as published on its own pages in November 2026: Smartsheet pricing, Sheet limits, Exporting sheets, Usage-based pricing (Futurum, Nov 2026). Prices change: check theirs for today’s. Artavolo’s prices are on the pricing page.
What people moving from Smartsheet tell us about
- The 2025 move to user subscriptions brought reports of steep increases, and a usage-based model was announced on 4 November 2026 without published rates.
- Pro has no API.
Tables for people and AI agents
- No record limit on any plan, and the same price in our cloud in Germany or on your own server.
- Grid, kanban, calendar, gallery, timeline, forms and dashboards, and interfaces for people who should see one page and nothing else.
- AI chat that changes records as the person asking, and AI agents whose changes wait for review.
- An append-only audit log of every change, a 30-day trash, and an export of any table at any time.
- Airtable’s API at the same paths, Zapier, Make and n8n apps, and webhooks.
From Smartsheet in an afternoon
Export from Smartsheet (Excel (.xlsx), one file per sheet), and bring the files in: what comes over is shown before anything is made, and a report says what came over and what to rebuild.
- Every row of every sheet
- Dropdowns as selects, dates, numbers, checkboxes
- Links between sheets, found from the linked rows' names